Privacy Policy

This Privacy Policy explains how Kantar Advisory Partners Limited (“we”, “us”, “our”) collects, uses, stores and protects your personal data when you visit or use the Future Maritimes event website (the “Service”).

By using the Service, you acknowledge that your personal data will be processed in accordance with this Privacy Policy.

1. Information We Collect

We may collect and process the following categories of personal data:

• Name, including first name and last name
• Email address
• Mobile number
• Work address or organisation
• Event registration details, including job title and other information provided during registration
• Payment information, processed securely by third party providers. We do not store card details.

2. Lawful Basis for Processing

Under UK GDPR, we process personal data on the following lawful bases, depending on the context:

• Contractual necessity, to register you for Future Maritimes, process payments, and manage your participation
• Legitimate interests, to administer the event, communicate essential updates, and improve our services
• Consent, where you opt in to receive marketing communications or agree to non essential cookies
• Legal obligation, to comply with accounting, tax, and regulatory requirements

3. How We Use Your Information

We use your personal data for the following purposes:

• Event registration and attendance management for Future Maritimes
• Processing payments and issuing confirmations
• Event administration and operational communications
• Collecting feedback related to the event
• Sending event related or promotional communications where consent has been provided
• Improving our services and website functionality

If we intend to use your personal data for any other purpose, we will request your consent where required by law.

4. How We Share Your Information

We do not sell your personal data.

We may share your personal data with trusted third parties only where necessary to deliver the Future Maritimes event, including:

• Payment processors and payment recovery services
• Event registration or ticketing platforms
• Email and communications service providers
• IT, website hosting, and security providers

All third parties are required to process your data only for the specified purpose and in accordance with applicable data protection laws.

We may also disclose personal data where required to:

• Comply with legal or regulatory obligations
• Enforce our terms or policies
• Protect our legal rights or respond to lawful claims

In the event of a merger, acquisition, or business transfer, personal data may be transferred as part of the business assets.

5. International Data Transfers

Some of our service providers may process data outside the UK. Where this occurs, we ensure appropriate safeguards are in place, such as standard contractual clauses or equivalent protections in accordance with UK GDPR.

6. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes outlined in this Privacy Policy:

• Event related data, typically 90 days to 2 years after Future Maritimes
• Financial and transactional data, retained as required by law
• Aggregated or anonymised data may be retained indefinitely

7. Your Rights

Depending on applicable data protection laws, you may have the right to:

• Access your personal data
• Correct or update inaccurate data
• Request deletion of your data
• Restrict or object to processing
• Withdraw consent at any time
• Request data portability
• Lodge a complaint with the Information Commissioner’s Office

To exercise your rights, contact us at mkantar@kantaradvisory.com. We will respond in accordance with applicable law.

You may opt out of marketing communications at any time using unsubscribe links or by contacting us directly.

Please note that withdrawing consent or refusing certain data processing may limit your ability to access parts of the Service or attend the event.

8. Cookies and Tracking Technologies

We use cookies and similar technologies to operate and improve our website. For more information, please refer to our Cookie Policy.

9. Data Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, misuse, or alteration.

However, no method of transmission over the internet is completely secure, and we cannot guarantee absolute security.

10. Third Party Links

Our website may contain links to third party websites or services. We are not responsible for their privacy practices or content, and we encourage you to review their privacy policies separately.

11. Complaints and Contact

If you have any questions or concerns about how we process your personal data, please contact:

Privacy Contact
Kantar Advisory Partners Limited
Email: mkantar@kantaradvisory.com

You also have the right to lodge a complaint with the UK Information Commissioner’s Office.